The AI Reports

Notion

What is Notion?

Notion is an all-in-one workspace designed to integrate your notes, tasks, wikis, and databases. It helps you manage various aspects of your work and personal life within one cohesive environment. With Notion, you can streamline your productivity and organization, making it easier to keep track of your projects, collaboration, and information flow.

M. Kooiker

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Notion use cases

  1. If you’re a project manager that organizes team workflows and tracks deadlines.
  2. If you’re a student looking to keep your study materials and notes in one place.
  3. If you’re a freelance writer who manages content creation and deadlines.
  4. If you’re a small business owner that tracks client projects and tasks.

Notion functionalities

  • Notes and tasks: Manage your daily to-dos.
  • Wikis: Create and maintain team knowledge bases.
  • Databases: Organize data for various projects.
  • Integrations: Sync with other popular tools.

Notion review summary

4.8

Based on 8449 reviews online

Pros

People love Notion for its versatility, ease of collaboration, and intuitive interface. They appreciate the flexibility to create customizable workspaces and databases, coupled with robust real-time editing capabilities. Integrations with other tools and the extensive array of templates significantly boost productivity and streamline workflows.

Cons

Notion has areas needing improvement, including offline capabilities, mobile app functionality, and a steep learning curve for new users. Some people find advanced features complex to use, and performance issues can arise with large databases or complex pages.

Intuitive User Interface

People find Notion's interface intuitive and user-friendly, which helps even beginners quickly get accustomed to the platform.

Limited Offline Capabilities

The offline functionality is restricted, and people find it challenging to work without an internet connection.

One of the standout features of Notion is its intuitive, user-friendly interface. Even beginners can quickly get the hang of it.
Its offline capabilities are also limited, which can make it difficult to work without a reliable Internet connection.

Versatility and Customization

Notion's flexibility and customization options allow people to create various systems, databases, and knowledge bases, making it adaptable for different use cases.

Steep Learning Curve

New users may find Notion overwhelming due to its powerful but complex features, requiring time and effort to master.

Notion is super flexible and versatile. You can create and organize content in many formats, from simple text notes to complex databases.
Probably one of the most paramount difficulties posed by Notion is in its learning curve any person who has no idea of how databases or any programming concepts work will feel lost.

Real-Time Collaboration

Real-time editing, commenting capabilities, and easy information sharing are praised for enhancing team collaboration and productivity.

Performance Issues with Large Databases

Notion can be slow, especially when handling large databases or complex pages, which affects productivity.

Notion’s real-time editing and centralized workspace allow our team to work together seamlessly.
Sometimes, it feels a bit slow, especially with larger databases, which can hinder productivity.

Integrations with Other Tools

Notion integrates well with various tools, such as Slack and Google Drive, which improves overall workflow and reduces time spent on administrative tasks.

Mobile App Limitations

The mobile app lacks some features available on the desktop version, frustrating users who need full functionality on the go.

Integrations with tools like Slack and Google Drive further enhance our workflow, reducing time spent on administrative tasks.
The mobile version of Notion is useful but is missing certain features and may be less intuitive.

Extensive Template Library

The availability of multiple templates helps people quickly set up and organize their workspaces according to their specific needs.

Complexity of Advanced Features

Advanced features like tables and relational databases can be hard to understand and use, making them less reliable compared to other tools like Excel.

There are many templates to get started quickly which can be customized to your needs.
I think Notion could improve in its handling of tables, particularly with formulas and calculations. I've found it challenging to understand and use these features.

Pros

People love Notion for its versatility, ease of collaboration, and intuitive interface. They appreciate the flexibility to create customizable workspaces and databases, coupled with robust real-time editing capabilities. Integrations with other tools and the extensive array of templates significantly boost productivity and streamline workflows.

Intuitive User Interface

People find Notion's interface intuitive and user-friendly, which helps even beginners quickly get accustomed to the platform.

One of the standout features of Notion is its intuitive, user-friendly interface. Even beginners can quickly get the hang of it.

Versatility and Customization

Notion's flexibility and customization options allow people to create various systems, databases, and knowledge bases, making it adaptable for different use cases.

Notion is super flexible and versatile. You can create and organize content in many formats, from simple text notes to complex databases.

Real-Time Collaboration

Real-time editing, commenting capabilities, and easy information sharing are praised for enhancing team collaboration and productivity.

Notion’s real-time editing and centralized workspace allow our team to work together seamlessly.

Integrations with Other Tools

Notion integrates well with various tools, such as Slack and Google Drive, which improves overall workflow and reduces time spent on administrative tasks.

Integrations with tools like Slack and Google Drive further enhance our workflow, reducing time spent on administrative tasks.

Extensive Template Library

The availability of multiple templates helps people quickly set up and organize their workspaces according to their specific needs.

There are many templates to get started quickly which can be customized to your needs.

Cons

Notion has areas needing improvement, including offline capabilities, mobile app functionality, and a steep learning curve for new users. Some people find advanced features complex to use, and performance issues can arise with large databases or complex pages.

Limited Offline Capabilities

The offline functionality is restricted, and people find it challenging to work without an internet connection.

Its offline capabilities are also limited, which can make it difficult to work without a reliable Internet connection.

Steep Learning Curve

New users may find Notion overwhelming due to its powerful but complex features, requiring time and effort to master.

Probably one of the most paramount difficulties posed by Notion is in its learning curve any person who has no idea of how databases or any programming concepts work will feel lost.

Performance Issues with Large Databases

Notion can be slow, especially when handling large databases or complex pages, which affects productivity.

Sometimes, it feels a bit slow, especially with larger databases, which can hinder productivity.

Mobile App Limitations

The mobile app lacks some features available on the desktop version, frustrating users who need full functionality on the go.

The mobile version of Notion is useful but is missing certain features and may be less intuitive.

Complexity of Advanced Features

Advanced features like tables and relational databases can be hard to understand and use, making them less reliable compared to other tools like Excel.

I think Notion could improve in its handling of tables, particularly with formulas and calculations. I've found it challenging to understand and use these features.

Notion user reviews

02/08/2024
G2
A comprehensive tool to boost your ...
What do you like best about Notion?
One of the standout features of Notion is its intuitive, user-friendly interface. Even beginners can quickly ...
What do you like best about Notion?
One of the standout features of Notion is its intuitive, user-friendly interface. Even beginners can quickly get the hang of it, thanks to its drag-and-drop functionality and the ability to create custom layouts Review collected by and hosted on G2.com.
What do you dislike about Notion?
The feature I miss the most is the capability to hand write notes from the Ipad using the Apple Pencil Review collected by and hosted on G2.com.
What problems is Notion solving and how is that benefiting you?
At its core, Notion excels as a note-taking application. Users can create rich-text notes with ease, incorporating images, code snippets and reference to other colleague’s notes. The markdown support allows for quick formatting, and the clean workspace enhances focus.
It is making the team to keep our thoughts organised and therefore, boost productivity. Review collected by and hosted on G2.com.
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01/08/2024
G2
A Vital Tool for Project Planning, ...
What do you like best about Notion?
At MotorTrend, Notion has become indispensable for project planning, demos, and collaboration. Its intuitive ...
What do you like best about Notion?
At MotorTrend, Notion has become indispensable for project planning, demos, and collaboration. Its intuitive interface and customizable templates streamline project planning, aligning everyone with clear roadmaps and timelines. For project demos, Notion’s ability to integrate text, images, and videos helps us create engaging and professional presentations. Real-time collaboration ensures quick feedback and adjustments. Notion’s real-time editing and centralized workspace allow our team to work together seamlessly. Integrations with tools like Slack and Google Drive further enhance our workflow, reducing time spent on administrative tasks. Review collected by and hosted on G2.com.
What do you dislike about Notion?
Permissions: Offer more granular control over view/edit rights.
Offline Access: Improve offline capabilities for uninterrupted work.
Mobile App: Add more features to match the desktop version.
Integrations: Expand integration with additional tools.
Formatting: Provide advanced formatting and design options. Review collected by and hosted on G2.com.
What problems is Notion solving and how is that benefiting you?
Notion has helped with the following at MotorTrend:
Centralized Information: Combines all project details and communications into one platform, saving time and improving team alignment.
Project Planning: Simplifies project planning and tracking with intuitive templates, keeping projects on schedule and responsibilities clear.
Real-Time Collaboration: Facilitates seamless teamwork with real-time editing and commenting, allowing quick feedback and idea integration.
Engaging Demos: Integrates text, images, and videos for professional project demos, enhancing communication with stakeholders.
Tool Integration: Works well with tools like Slack and Google Drive, streamlining our workflow and boosting productivity. Review collected by and hosted on G2.com.
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18/08/2024
G2
Excellent for tracking activities i...
What do you like best about Notion?
With Notion, we don't need much time to set up parameters and it differs a bit from other competitors that us...
What do you like best about Notion?
With Notion, we don’t need much time to set up parameters and it differs a bit from other competitors that use templates for each type of project. In Notion we can start with a workspace to which we add components or functionalities based on our needs.
Basically, we incorporate elements such as an area to record Sprints, segments that host content and commonly used documents, instructions so that the work team can carry out specific activities, in addition to the customization of fields based on what we need to track tasks. Review collected by and hosted on G2.com.
What do you dislike about Notion?
While I like many of the features like the retractable left side menu and Kanban board, I may find the per-user customization a bit limited for my taste.
I also think the ‘my profile’ options could use more features to create more usability, but that being said, I think Notion is great and teams prefer it for its simplicity and ease of adoption. Review collected by and hosted on G2.com.
What problems is Notion solving and how is that benefiting you?
With Notion we can keep track of the developments and applications we create at the Institution. We can also make progress reports and keep the entire work team in communication. Review collected by and hosted on G2.com.
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12/08/2024
G2
Notion's blend of simplicity and de...
What do you like best about Notion?
What I like most about Notion is that it is an all-in-one workspace that excels with its intuitive interface,...
What do you like best about Notion?
What I like most about Notion is that it is an all-in-one workspace that excels with its intuitive interface, versatility and powerful database functions. Its user-friendly interface allows you to navigate and customize the platform according to your needs. It’s amazing to share information with my colleagues and personalize it.
In addition, it has a wide range of templates and customization options, making it adaptable for different use cases. In terms of collaboration and work sharing, Notion facilitates information exchange by allowing team members to share pages, databases and documents. It also offers real-time editing and commenting capabilities, which facilitates teamwork and project progress.
At my company, we use it to share the job catalogs, benefits, office policies, etc. Is our primary tool to share information along the company.
Finally, Notion’s database capabilities enable users to create relational databases, allowing them to effectively manage and organize complex information. Review collected by and hosted on G2.com.
What do you dislike about Notion?
Although it is very intuitive, it can have a somewhat high learning curve, especially for users who are new to the platform. In my case, I had to use some YouTube tutorials to be able to use it smoothly.
When someone is a new user, we need to spend some time explaining basic usage information, because is not intuitive at first. When you are a more experienced user I think is an amazing tool.
In addition, you may experience performance issues with large databases or complex pages, resulting in slow load times and occasional delays.
Its offline capabilities are also limited, which can make it difficult to work without a reliable Internet connection. The mobile version of Notion is useful but is missing certain features and may be less intuitive. In addition, for larger teams or companies, Notion’s advanced features come at a cost, which can be expensive for startups or small businesses.
In addition, Notion’s data export options are limited, which can be a drawback for those who need to back up or transfer their information to other systems. Review collected by and hosted on G2.com.
What problems is Notion solving and how is that benefiting you?
Notion addresses several key issues in managing information and communication in the workplace, providing a great benefit to our company.
It helps me share essential information effectively with employees, including company policies, salary structures, job catalogs and employee benefits.
This centralized platform ensures that all team members have access to the latest information, promoting transparency and consistency. In addition, Notion’s collaboration features allow for real-time updates and feedback, improving overall productivity and alignment within the team. Its intuitive design and customization options make it easy to organize and present information in a clear and accessible way, making it an invaluable tool for managing and disseminating important company information.
So it’s amazing to have a place where we can share a lot of valuable information, links related, images, videos, etc. So when someone has questions about any policy or process, usually we send the Notion link beside of explaining it every time. I save a lot of time thanks to Notion. Review collected by and hosted on G2.com.
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03/08/2024
G2
All in One Productivity Tool
What do you like best about Notion?
Notion is super flexible and versatile. You can create and organize content in many formats, from simple text...
What do you like best about Notion?
Notion is super flexible and versatile. You can create and organize content in many formats, from simple text notes to complex databases. The drag and drop interface is easy to use, no technical skills required. I love being able to have different types of content on one page, tables, Kanban boards and calendars. All in one, no need for multiple apps, my workflow is so much easier. The collaboration features are also great, easy to work with others and share information.
Ease of Integration Notion integrates well with other tools and services, Google Drive, Slack and Zapier. These integrations make it more powerful and connected.Ease of Implementation Notion is easy to implement in personal or team workflow. There are many templates to get started quickly which can be customized to your needs.
Frequency of Use I use Notion daily for personal and professional use. It’s versatile for many use cases, from task management and note taking to project planning and knowledge management. Review collected by and hosted on G2.com.
What do you dislike about Notion?
One of the downsides of Notion is the learning curve. While the customization options are powerful, they can be overwhelming for new users. It takes time to figure out how to use all the features. Notion can be slow sometimes, especially when dealing with big databases or complex pages. Offline functionality is limited, which can be a pain if you need to access your notes or tasks without internet. Customer support is generally helpful but can be slow during peak hours. Review collected by and hosted on G2.com.
What problems is Notion solving and how is that benefiting you?
Notion helps me organize my projects and track how much time each task will take. It assists me in prioritizing my tasks to meet deadlines. I can also see the current status of everything in development. Review collected by and hosted on G2.com.
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05/01/2023
Notion is seriously the coolest productivity tool I've ever used. It's like a mix of Trello, Google Docs, and Evernote all rolled into one. I use it t...
Notion is seriously the coolest productivity tool I’ve ever used. It’s like a mix of Trello, Google Docs, and Evernote all rolled into one. I use it to keep track of everything from my to-do list to meeting notes to personal journal entries. The customization options are endless – you can create tables, embed media, and choose from a ton of formatting options to make your pages look exactly how you want. Plus, it integrates with so many other tools, like Google Drive and Trello, which makes it super easy to keep all of my work in one place. I honestly don’t know how I managed to get anything done before I started using Notion. It’s seriously a game changer.
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20/06/2023
The versatile muse of organization dances across the digital canvas, empowering our productivity and weaving together the threads of ideas, tasks, and...
The versatile muse of organization dances across the digital canvas, empowering our productivity and weaving together the threads of ideas, tasks, and knowledge into a harmonious tapestry of efficiency and clarity
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22/06/2023
This is genuinely an amazing upgrade! Very clean, but also very easy to explore templates and find the new (and hidden) ones. Creator profiles is the ...
This is genuinely an amazing upgrade! Very clean, but also very easy to explore templates and find the new (and hidden) ones. Creator profiles is the biggest game changer for me! I think this was much needed as I did try to find creators I follow through the search bar on the old gallery. Great work guys! That’s why we love you so much ;) And since Ben asked, here’s me! https://www.notion.so/@ajinkyabhat
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27/05/2024
Great product! I've been using Notion for personal thoughts, brainstorming, and sharing. The user experience is smooth, and I can easily find what I n...
Great product! I’ve been using Notion for personal thoughts, brainstorming, and sharing. The user experience is smooth, and I can easily find what I need. One improvement I would suggest is handling threaded thoughts. Sometimes my ideas diverge from the main article, and these threads are often short. I don’t want to include them in the main article, but creating a new page for each thread would result in too many pages. My optimal experience would be having the ability to add something similar to comments to a word and I could edited freely in that.
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20/07/2023
An excellent solution for managing personal notes, data and other records. Also great for sharing information.
An excellent solution for managing personal notes, data and other records. Also great for sharing information.
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Overall

Notion stands out for its versatility, enabling you to create custom, intuitive databases and workspaces. Its seamless real-time collaboration and extensive template library make it an excellent tool for enhancing team productivity and organization. However, you should be ready to face some limitations like restricted offline access, a steep learning curve, and occasional performance slowdowns with large databases. While the mobile app is improving, it still lacks some desktop features. Overall, the sentiment around Notion is positive due to its significant benefits in organizing and managing information efficiently, despite some areas needing improvement.

Notion pricing

Notion – The all-in-one workspace for your notes, tasks, wikis, and databases is a versatile tool designed to blend your everyday work apps into one seamless platform. It’s ideal for both personal use and team collaboration.

Free Personal Pro Team Enterprise
Price per month $0 $5 $10 Custom
Price per month if paid yearly $0 $4 $8 Custom
Unlimited Pages & Blocks Yes Yes Yes Yes
File Uploads 5MB Unlimited Unlimited Unlimited
Collaborative Workspace No No Yes Yes
Advanced Permissions No No No Yes

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About the author

M. Kooiker

M. Kooiker

As an experienced online marketeer with a longstanding interest in AI, I've immersed myself in the latest AI advancements in recent years. Passionate about innovation, I actively test AI tools and dedicate myself to guiding users in selecting the right technology. My mission is to connect people with cutting-edge AI solutions.